TRIMS Grounds Management Software® is a complete software system that will help you to save time and money by closely monitoring costs, spare parts inventory, facility and equipment maintenance, chemical applications, daily workload, and employee productivity.

TRIMS provides a simple solution to the paperwork and record keeping required of today's grounds management professional.  

TRIMS features Familiar Toolbar Icons, Pull Down Menus, Browse Tables, a Pop-Up Date Calendar and Look-Up Tools that are designed for all levels of computer users.  

TRIMS  is loaded with innovated Program Functions designed to increase productivity and efficiency:

Budget & Expense Tracking   Personnel & Labor Activity Records   Chemical & Fertilizer Application Records   Advanced Features

Inventory, Purchase Orders & Fuel Reporting   Equipment & Property Maintenance   Bar Codes & PDA Device Connectivity

Fast Accurate Budgeting
The Budgets & Expenses Module is a complete Financial Recording and Reporting System.  With TRIMS, all your information is instantly at hand.  You will know exactly where every dollar and labor hour was spent.

Track operational and maintenance expenses with ease.  Setup options allow you to configure TRIMS to meet your specific recording and reporting needs.  You can customize your chart of accounts or use the template provided.

No more hours spent wading through invoices and files to come up with figures at budget time!  TRIMS software users consistently report their budgets take less time to prepare and look more professional than ever before. 

You will be able to substantiate the validity of additional budget needs because you will have accurate reports that justify your cost estimates.

 
Automatic Expense Tracking
TRIMS integration automatically collects expense transactions and places them in the proper accounts.

Transactions are captured from Employee Labor Records, Purchase Orders, Work Orders, and Inventory Transactions.  Expenses for all types of activities can be recorded.

Features:

• User defined Account Number formats.
• Account Inquiries show up to the minute activity for month and year.
• Monthly and Annual Budgeting.
• Monitor and report expenses for up to 999 different departments.
• Indicator shows when Expense Accounts are Over Budget.
• Informative reports show Budget Progress, Variance and Previous Years Comparison.
• View and Print Pie Charts and Line Graphs at any time.
• Three Year History on each Expense Account.

Inventory Control
TRIMS Inventory System tracks spare parts, supplies, and fuel as they are purchased and consumed.  And the best of all, it's easy!  Items are entered into Inventory by Purchase Orders and removed through Work Order Activity or Fuel Pump Ticket Recording.  You can even record non-inventory items such as contract labor and consulting services.

Purchase Orders are used to update your inventory, record expenditures and track vendor activity.  Order Status showing items ordered, received and back ordered is instantly available.  When on-hand quantities fall below preset levels, TRIMS has a special alert feature which highlights those items needing to be purchased.  You can easily create a new Purchase Order and fax or email it directly from your TRIMS System.

Vendor File
Need to find out which Vendor you last purchased a spare part from?  TRIMS Vendor File is integrated with both Inventory and Purchase Orders allowing ALL Vendor Activity and Latest Costs to be tracked with no additional data entry.

Fuel Inventory Reporting
Complete fuel pump and storage tank records are maintained, accounting for every gallon purchased or pumped.

Pump and Tank Reports show each fuel transaction and call attention to discrepancies caused by fuel vendor billing errors, recording errors, theft, and possible storage leakage.

Features:

• Automatic Expense Reporting.
• Inventory Items can be grouped for reporting by Expense Classifications.
• Multiple Vendors and Vendor Pricing for each Inventory Item.
• Vendor/Part Cross Reference Inquiries.
• Inventory Usage reporting with Date and Expense Classification selection.
• Fax or Email Purchase Orders directly from TRIMS.

Detailed Employee Records
Maintain up-to-date employee files with wage history, review dates, sick days used, vacation days available, medical notes, performance reviews, training records, and a variety of other pertinent information.

TRIMS calculates gross pay from employee time sheets and applies payroll expense directly to your Budget/Expense Accounts.

As employee time sheets are entered, TRIMS will record time spent performing individual labor tasks and logs equipment usage hours. 

Tracking Labor Hours
Reports and Graphs show labor hours and costs involved in each project and details on each labor function performed.  At the end of any time period you will have a concise report showing where and when the work was done.

Features:

• Weekly, Bi-Weekly, and Semi-Monthly Time Periods.
• Define Work Crews.
• Batch Hours Entry saves time on Data Entry.
• Sick Day, Holiday, and Vacation Accrual and Reporting.
• Employee Training Records, Performance, and Review Notes.
• Employee Photos can be store in the Personnel File.
• Labor Costs automatically transfer to Budget/Expense Accounts and are Charged to appropriate Department.
• Accident/Injury Reporting.
• Pie Charts display Labor Activities or Labor Costs within a specified time period.

Equipment & Property Records
Identify the equipment and areas you wish to monitor.  You can choose equipment, grounds areas, buildings, parks, trails, campgrounds, sports fields, playgrounds, golf course, and much more.

Keep up-to-date records including preventative maintenance schedules, repair logs, usage history, supply and fuel records.

TRIMS Equipment and Property Records are updated automatically whenever Labor Activities are entered, Work Orders are processed, or Fuel Tickets are recorded.

Maintenance Scheduling
Effectively schedule required maintenance activities on equipment and property areas.  Work Orders and Service Check Lists are printed for scheduled maintenance events as a reminder to your crew of special requirements, procedures, and recommended spare parts.

Maximize Equipment & Property Life
Accurate maintenance cost and equipment usage tracking helps you to make the right "repair or replace" decisions without guesswork.  Hidden costs such as aging equipment needing frequent repair can be quickly identified and dealt with before expenses get out of control. 

Extended Site Inventory
Maintain inventory of individual components located at a specific site or within a group.

 
 
 
Features:

• Maintenance scheduled by usage hours/miles or days since last service.
• Categorize Equipment or Property by Group and Type.
• Comprehensive reporting options allow for selection of specific Equipment or Property and Equipment Groups.
• Year-to-date and Lifetime repair costs, supply costs, usage history, and fuel costs are automatically tracked.
• Equipment or Property Photos can be stored and printed on Work Orders, Check Lists and other Maintenance Reports.
• Work Orders link with PartSmart CD Parts Catalog.
• Includes Jacobsen, Toro, and John Deere Equipment Maintenance Schedules.

Reduce Chemical Costs
Get accurate calculations based on the surface area you specify.  Application rates allow for the purchasing and mixing of the exact amount of material needed to get the job done.

Chemical Application Records
Whenever chemicals or nutrients are to be applied, use TRIMS to calculate exact quantities needed.  Select the product to be used, treatment area, application rate, and sprayer or spreader.  TRIMS automatically calculates equipment setting, speed of travel and product mixing proportions.

A permanent record is kept of each product application including date, application rate, area treated, reason for application, weather conditions, personnel applying the chemical and recommended safety equipment.

Features:

• Chemicals can be used in any form (Liquid, Granular, WP, WSP).
• Printed Chemical Application Work Sheets and Estimates.
• Soil Nutrient Graphs showing Primary, Secondary, and Micro-Nutrients.
• TRIMS integration remove products from inventory as they are used.

Material Safety Data Sheets
A material data sheet (MSDS) filing system is included.  Enter MSDS information for chemicals and solvents found at your facility. Information can be instantly recalled or printed by product name or manufacturer.

TRIMS provides an Internet Link to a Library of 1400 MSDS’s and Product Labels.  You can view and print MSDS's and Product Labels from 90 different manufacturers through and internet link and software provided by TRIMS.
    

Bar Code Printing & Palm Device Connectivity

Reduce Data Entry
TRIMS includes features which permit the use of Bar Code Scanners, Portable Data Recorders, Palm Computers, Pocket PC's, Recording Time Clocks and Key/Card Fuel Systems.

Inventory 
Print Inventory Bar Code Labels which identify the product, cost, vendor, and date of purchase. Automatically update your inventory by scanning the Bar Code Labels using a portable Bar Code Reader and uploading the information into TRIMS.

Equipment Usage
Equipment Usage information can be recorded with a portable Bar Code Reader by simply scanning the Equipment Bar Code and keying in the current hour meter or odometer reading.

Work Orders
Keep Maintenance Records and Inventory up-to-date by simply scanning the Bar Coded Work Order Number and Bar Codes Labels on each part used.

Employees Daily Hours & Activities
Import Employees Daily Hours and Activities from Recording Time Clocks and Portable Data Recorders to update TRIMS as if the information was keyed in by hand.

TRIMS includes the Bar Code printing and data import functions described above. To make use of these features you will need a Bar Code Scanner or Portable Data Recorder which can be purchased from TRIMS or your local Bar Code equipment supplier. 

PDA Device Connectivity
Personal Digital Assistants (PDA’s) such as the Pocket PC and Palm O.S. Compatible devices may be used in conjunction with TRIMS. PDA’s can be used collect and edit information relating to Daily Activity Schedules, Preventative Maintenance Check Lists, Equipment Usage, Fuel Usage, Work Orders, Labor Activities and Tree Inventory.

   
 
  
   

Advanced Features

Open Data Base Connectivity
TRIMS Open Data Base Connectivity allows you to use your TRIMS data files with Microsoft Office®, WordPerfect Suite® and other ODBC compatible software to create specialized spreadsheets, reports, graphs and labels.

Custom Report Writer
TRIMS includes a Custom Report Writer that allows you to design your own customized reports from the many data files that make up the TRIMS System. Report formats may be created, saved, and edited to fit your needs. The Custom Report Writer offers you the ability to select the data to be included, the presentation order, and layout of how the information is to be formatted on the report. Report output can also be formatted and exported to an ASCII data file.

Excel & PDF Printing
When printing reports you may export many reports directly into Excel for further modification or save all reports in PDF Format using an included PDF Printer Driver.

Internet Access
TRIMS allows you to seamlessly access the Internet, send Purchase Orders via Email, and download Material Safety Data Sheets and Product Labels for over 700 Turf & Ornamental Chemical Products.  The TRIMS CD-ROM includes the latest versions of Adobe Acrobat Reader®, Macromedia Flash Player®, PKZIP Suite® and a variety of Web Browsers.

Incident Log
The TRIMS Incident Log provides a means to track when and where happenings such as chemical applications, grounds work, and vandalism occur. The Incident Log allows you to graphically mark the location of these incidents on scanned drawings, aerial photos or AutoCad® DXF files. Graphical information makes it easy to identify and view patterns or distinguish problem areas. Happenings can be manually entered into the Incident Log or captured automatically from work orders and chemical applications. Reporting options allow you to report specific incident types, selected grounds areas, or incidents occurring within a date range.

GPS/GIS Mapping System Compatibility
TRIMS is compatible with mapping software such as ArcView® to allow equipment, property and tree data to be mapped.  TRIMS data files contain GPS coordinates which will export into ODBC compliant GPS/GIS Mapping Software programs.

DocView Document Library
DocView allows you to import, view and print documents downloaded from the Internet in Adobe® PDF format. Documents such as Material Safety Data Sheets, Product Specifications, and Maintenance Schedules can be displayed and printed in their original format using DocView. 

Multi-User Networking
TRIMS is built on a robust multi-user database engine that allows multiple users to access and modify data files concurrently. File and record locking procedures insure that your files will be updated without any data loss or file lockup problems.  TRIMS includes a multi-user license for two concurrent users and is Network compatible with Microsoft Windows®  2000, NT, XP or Vista.  Multi-User capacity can be increased by the purchase of additional user licensing.

Event Scheduling
Schedule maintenance activities and miscellaneous happenings such as special events or recurring jobs.  Print chemical application plans, work assignments and lists of daily, weekly, or monthly activities.

DrawView Drawing Viewer
View and print AutoCad® DXF files, scanned drawings, blueprints and photos of your grounds.  Zoom and pan functions allow you to view and print sections of drawings at any desired scale.  Detailed drawings can be used to illustrate reports, identify the location of equipment or grounds areas needing service and to communicate to your crew the exact location where work is to be performed.

Weather Station Communication
Chart manually entered data or data captured from automatic recording weather stations.
  

System Requirements

TRIMS Grounds Management Software® comes standard as a 2-User Network System.  

Microsoft Windows 2000, XP, Vista* or Windows 7*        * TRIMS is compatible with both 32 & 64 Bit Editions

512 Megabytes of Memory (RAM)

150 Megabytes of Hard Disk Storage

CD-ROM Drive & Printer

Optional: Ethernet, Wireless Network, Internet Access, Backup Device, Sound Card, Scanner or Digital Camera